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Canary connects the part catalog to inventory at each location and to the work that consumes it. Purchasing adds supplier details, approval states, shipments, and immutable receipt history.

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How the records fit together

  1. Enable Parts Inventory in Settings > Features.
  2. Create inventory locations.
  3. Create parts and set stock targets per location.
  4. Link parts to the assets they fit.
  5. Add vendors, contacts, supplier part numbers, and supplier costs.
  6. Plan and issue parts through work orders.
  7. Create purchase orders and receive shipments into the correct locations.

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Understand availability

On hand is physical stock. Available subtracts quantities in Reserved, Kitted, and Staged work-order part states. Assigned demand remains visible and stays outside the committed total. Your organization can base restock status on on-hand or available quantity. Outstanding quantities on Pending, Approved, and Partially Fulfilled purchase orders contribute to ordered supply. Completed and archived orders leave that calculation.

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Deletion and archival

Deleting parts, vendors, and purchase orders removes them from active use while retaining their records. Historical issues, movements, receipts, and cost snapshots remain connected. The app currently has no recovery screens or Restore controls for deleted parts, vendors, or purchase orders.

About parts

Understand the part catalog, location stock, availability, and equipment relationships.

Create and manage parts

Build the part catalog, set stock targets, link equipment, and archive parts.

Stock movements

Restock, transfer, consume, adjust, and audit part inventory.

Work-order parts

Plan, commit, stage, and issue inventory for maintenance work.

Vendors

Manage suppliers, contacts, equipment relationships, and part-specific purchasing terms.

Purchase orders

Request, approve, receive, correct, and archive purchase orders.