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A part is a reusable catalog record for an item used in maintenance. It connects identification and supplier details to stock by location, compatible assets, work-order demand, and movement history.

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Part details

A part can include:
  • Name, description, external ID, part number, manufacturer, and unit cost
  • One or more part types
  • Image, attachments, and custom fields
  • Compatible assets
  • Multiple inventory locations with area, on-hand, minimum, and maximum values
  • Scannable identifiers
  • Vendors with supplier part numbers, costs, currency, and preferred-supplier status

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Inventory terms

The stock basis can be on-hand or available quantity. A part reaches Needs Restock only when that basis falls below its minimum.

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Negative stock

Canary permits signed on-hand quantities so the ledger can represent urgent use before a count is reconciled. Review negative balances and post a documented adjustment or restock after verifying physical stock.

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Archive and restore

Deleting a part archives the catalog record and removes it from active selectors. Automations that reference the part block deletion until the dependency is removed. Administrators can restore archived parts from Settings > Features > Parts Inventory > Recovery. Work-order issues, stock movements, and purchasing snapshots remain preserved through archive and restore.