About parts - Canary Docs

A part is a reusable catalog record for an item used in maintenance. It connects identification and supplier details to stock by location, compatible assets, work-order demand, and movement history.

Part details

A part can include:

Name, description, external ID, part number, manufacturer, and unit cost
One or more part types
Image, attachments, and custom fields
Compatible assets
Multiple inventory locations with area, on-hand, minimum, and maximum values
Scannable identifiers
Vendors with supplier part numbers, costs, currency, and preferred-supplier status

Inventory terms

Term	Meaning
On hand	Physical quantity recorded across locations
Committed	Quantity in Reserved, Kitted, or Staged work-order part states
Available	On hand minus committed quantity
Ordered	Outstanding quantity on active purchase orders
Needs restock	The configured stock basis is below the location or aggregate minimum

The stock basis can be on-hand or available quantity. A part reaches Needs Restock only when that basis falls below its minimum.

Negative stock

Canary permits signed on-hand quantities so the ledger can represent urgent use before a count is reconciled. Review negative balances and post a documented adjustment or restock after verifying physical stock.

Archive parts

Deleting a part archives the catalog record and removes it from active selectors. Automations that reference the part block deletion until the dependency is removed. The app currently has no Restore control. Work-order issues, stock movements, and purchasing snapshots remain preserved after archival.