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Canary works best when every operational fact has a clear owner. Equipment records describe what and where you maintain; work records describe what happened; inventory and meter records capture the resources and conditions around that work.

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The resource model

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Work flows through connected records

  1. A request, maintenance plan, or person identifies work.
  2. A work order defines the job, schedule, ownership, and required resources.
  3. The assignee records execution facts such as procedure responses, time, parts issued, comments, and attachments.
  4. Completion preserves those facts for audit and analysis.

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Equipment structure

Locations answer where. Assets answer what. Location membership and asset hierarchy are independent. Parent and sub-assets describe equipment composition, such as a packaging line with a motor and gearbox. Meters always belong to one asset or one location. Parts can be stocked across several locations and linked to the assets they fit. Identifiers can open assets, locations, and parts from a scan.

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Master data and history

Assets, parts, vendors, teams, templates, and procedures are master records used in future workflows. Operational facts include completed work, meter readings, stock movements, receipts, approvals, and audit events. Archive obsolete master records so they leave active selectors while their historical references remain useful. Some resources have stricter rules: deleting a location is permanent and requires every dependent record to be moved or detached first.

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Feature boundaries

Administrators can turn optional modules on or off. Turning a module off prevents new activity in that module while preserving existing records. Dependencies are enforced; Automations requires Meters, and Maintenance Plans requires Work Orders, Assets, and Work Order Templates.